Information Central

Looking for that key piece of information about buses, when the term finishes or when sunhats are compulsory, then this is the place. Find the item you require in the contents, click and the salient section will scroll up. Another click on "Top" will take you back to the contents. Something missing or should you require further information let us know here or give reception a call on 574 2106.

CONTENTS         Version 4.71    Last updated 3 Feb 2017

Absences
Annual Report
Attendance
Book Club
Charter
Dress Code & Sports Uniform
Educational Visits & L/EOTC
E-learning, ICT & Blogs
Emergency Contacts Information
Enrolment Information
- At 5 Years
- Items Required/Discussed
- Pre-school Liaison
- First Day Requirments
- Preparing Your Child for School
- From Other Schools
Expectations
FoHS
Fundraising, Donations & Fees
Grumbles Policy/Process

Health & Welfare
- Emergency Contacts Info
- Minor Sickness/Injury
- Medicines
- Dental Treatment
- Public Health Nurse
- Vision & Hearing Testing
- Vaccinations
- Pediculosis
Helping at Home

Homework/Learning
Inter-school (Cluster) Sports

Leaving the Grounds
Leaving the School
Library
Lost Property
Lunches & Lunchtimes
Meeting the Teachers
- Reporting to Parents
Modules/Clubs
Newsletters

Open-door Policy
School Hours
School Photos
School Transport
- School Transport Assistance
- School Bus
- Bicycles, Pedestrians & Safety
Special Education
- Resource Tchr Learning & Behaviour
- Special Education Service
Stationery
SunSmart
Smoke-Free
Swimming ~ School Pool
Sweets, Gum, Jewellery, Cell Phones & BYODs
- Jewellery, Make-up & Valuables
- Cell Phones & BYODs
Term Dates
Technology
Use of School Phone

Absences
In the interests of the pupil's progress regular attendance is required under law and nothing but sickness or other unavoidable cause should be allowed to interfere with a student's presence in school.

The school community has adopted a policy which places an expectation on parents and caregivers to contact the school by 09:15 on any/every school day their child will not be attending.

By 09:30 staff will have correlated this information with the morning's digital roll call. Any unexplained absences will, in the first instance, be checked with a call to parents/caregivers. If further immediate information about the child's whereabouts remains unknown, the school will contact the local Police.

BEFORE 09:15 PLEASE NOTIFY THE OFFICE ABOUT AN ABSENCE [Student Name, Date/s Absent & Reason] - LEAVE A MESSAGE IF SO PROMPTED, TEXT DETAILS TO 027 448 4789 or EMAIL This email address is being protected from spambots. You need JavaScript enabled to view it.This email address is being protected from spambots. You need JavaScript enabled to view it.

Staff will encode on the electrtonic roll as appropriate. See Attendance below.

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Annual Report
Boards of trustees prepare an audited annual report which is available to the Ministry of Education and the public by 31 May each year. It contains the names of trustees, the annual financial statements, auditor’s opinion, a discussion of progress the school has made towards the planned goals and targets for student achievement in relation to National Standards. The most recent report is available via the Documents page on this website. Some other policies are also available here but any/all are available on request via the office.
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Attendance
There is a strong correlation between progress and attendance. In New Zealand, parents must legally ensure that their children attend school each day once they are enrolled, even from age 5. Under the Education Act 1989, parents and carers of children between six and 16 years old can be prosecuted if their child is away from school without a justified unavoidable reason. Once enrolled, it is important that good attendance patterns are established by new entrants and reinforced by parents and whanau. A strong and clear message about the importance placed on learning is established and sets life-long patterns.
Attendance for Parents/Whanau MoE Codes (2015) used by schools to mark your child's attendance twice each day
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Book Club
Scholastic Book Clubs provide interesting reading material for the children at relatively cheap rates. Please note that there is no compulsion on any pupil to buy this material. The school via a volunteer collates orders and money. Once ordered material is received, it is then distributed to the children. The school receives a small credit with Scholastic NZ which is used to purchase books for both classrooms and the library. Please watch for the flyers when they come home with your child/ren. Anything that encourages children to read recreationally is worthwhile.
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Charter
This document is updated each year and both a full and short version may be found under Documents.

Dress Code & Sports Uniform
Clothing needs to be appropriate for school so students are able to take a full part in indoor, outdoor, sports and PE activities. Shorts, polo shirts and sweatshirts are ideal for school for all students with longer trouser/tracksuit pants for cooler times. Please note the section on jewellery. Makeup including nail polish is not worn to school. Hair should be kept tidy and in a way that doesn’t inhibit the student’s ability to take a full part in the school programme. Long hair must be tied up when Yr 7/8 students attend Technology classes where safety or work standards might be compromised. Closed-in footwear must also be worn for protection whilst at the centre.
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Being Sun-smart… ie brimmed hat and shoulders protected during the first and last terms - not to mention slip, slop, slap and wrap.

All students attending inter-school sports days, functions, performances or when representing the school are required to wear the blue school shirt (BIZCOOL fabric) and black shorts (above the knee). The blue school shirt is available from the school office at cost for $35.50 or via an easy payment option, just ask. A limited number of school polar fleece sweatshirts are available and prove popular during the colder months. Enquiries via the office.
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Educational Visits & L/EOTC
The school has a comprehensive Outdoor Student Management System (OSMS) in order that it can meet the aim of taking the “classroom” outside and do so safely. This is a most important part of the educative process. From time to time we also call on parents for assistance which remains a vital aspect of being able to provide experiences beyond the classroom. Parents are usually informed via a flyer or newsletter along with the relevant forms. If you are in a position to offer assistance please complete forms accurately, fully and return when requested as this helps the event manager greatly. If/when costs are substantive a charge is levied per child so that the event covers costs. Any extra assistance you can give is always very much appreciated. Should costs in anticipation prove to be prohibitive, then please contact the principal for confidential assistance. Excursions and camps vary by location, duration and purpose so can take place on campus or Christchurch, the West Coast, Nelson, Golden Bay, Wellington. and of course Marlborough. EOTC Policy can be found under Documents.
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E-Learning, ICT and Blogs
Essentially e-Learning is “Learning and teaching that is facilitated by or supported through the smart use of information and communication technologies” (MoE, 2006). Of course these technologies change rapidly. The time is coming when BYODs (bring your own devices) will be the norm and so schools will look to use their funds differently than they do currently. In mid-2012 about two-thirds of the community had access to broadband at home. Over time communications technologies will become even more ubiquitous and it is this world for which we are preparing our students. Literacy and numeracy within a digital world is the future. Havelock continues to move gently with greater emphasis generally on ICT proficiency as students move through the years. Further Reading.

Our school along with some other Marlborough schools has explored blogs (web-logs) as a cloud platform to share class information. This is still evolving as the Cloud technology becomes more mainstream and connectivity improves. Facebook is used as closed groups for each class community with the school having a public page. The school itself has moved to cloud based student management systems. Growing numbers of students have their own cell phones and access the internet at home. Learning how to learn with these tools within an increasingly digital world continues to challenge how we teach and how we learn. Exciting times!
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Emergency Contacts Information
Clearly the school needs to have up to the minute contact information of parents and caregivers. Custodial arrangements and alternative caregivers’ contact details also need to be on file as it broadens the potential support network available for pupils in times of emergency or trauma. If you suspect the school does not hold accurate current contact details please make contact asap.
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Enrolment Information (Enrolment Form under Enrolment Form)
- At 5 Years
Children are entitled to start school the day they have their fifth birthday. Although children may be pre-enrolled prior to this, regulations forbid them attending school before they have reached the age of five. They must generally enter a school by the time they are six or have parents who have met the Ministry's criteria for an exemption.

As a child approaches the age of five, parents are expected to complete formal enrolment documentation. Following this they are encouraged to attend the school a number of times to help the child make the transition as easy as possible. This means that the child can come along on their fifth birthday and join in the classroom activities with the other children when they begin at 08:55 and feel at home. These procedures are outlined more fully in the section Pre-School Liaison below.
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- Items Required/Discussed
When you enrol your child you will be asked to supply or complete one or two forms supplying various types of information as follows;

  1. Enrolment Form - for school records - details such as name, parents, home address, legal guardians, emergency contacts, early childhood education, special education/health needs etc.  
  2. Immunisation Certificate - New Entrants, those starting school for the first time in New Zealand, will need a certificate showing their immunisation status. Please arrange with your GP/Medical Centre and furnish the school with a photocopy. This may already be entered on ENROL, the national student database, by health professionals.
  3. Birth Certificate - to verify both age and eligibility. Children may not attend school as a student before their fifth birthday. Schools are legally required to record verification that they have sighted the child's birth certificate and may take a copy.

    Get a Birth certificate
    You may be able to arrange this over the phone. Check by ringing this number first…
    0800 22 77 77 (They will accept payment by credit card for phone orders.)

Other discussion points could include:

  1. Pre-school experience(s).
  2. If of Māori descent, that the correct iwi affiliation is recorded.
  3. Considerations re needs/abilities or referrals to Public Health Nurse, Speech Therapist etc.
  4. Any further points requiring clarification - ie buses or conveyance allowance; stationery; expectations generally; parental involvement in school activities; reporting et al.

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- Pre-School Liaison
Six weeks prior to a child's fifth birthday it is expected that enrolment formalities will have been completed at the time of an interview with the principal and/or reception class teacher. An appointment for an interview should be arranged through the office and will generally occur after 15:15. Following enrolment, about a month before the child's fifth birthday, the reception teacher will organise several pre-school familiarisation visits. These could be planned for the morning and/or the afternoon.  

Parents are welcome to be with their child to watch them settle down and should feel free to stay/leave as they like. With all the formalities out of the way the special first day at school is free to be enjoyed by parents and child.
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- First Day Requirements
A new entrant requires;
    - school bag, lunch and named clothing/handkerchief and hat (T1 & 4)
    - plastic bottle if a drink is provided
    - pencil case with two HB pencils (please wait for advice re further stationery items)
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- Preparing your Child for School
The development of positive attitudes towards school is most important. Parents have a tremendous responsibility in the establishment of these attitudes because children at this stage do not have the ability to make their own and so mimic those of their parents. If a parent is positive, the child will be relaxed and happy about attending school; ie explain to children that school is a happy place where there are friends and lots of exciting things to do and try.

Before your child starts school, help him/her to keep safe and become familiar with:

    1    On the way to and from school - bus stop
          a)  Basic road and/or bus rules ie sitting facing the front - not moving seats etc
          b)  Talking to strangers and not accepting rides
          c)  What the routines are - expectations re driveway etc
          d)  What to do if you are late picking them up
          e) What to do if they find no one home
    2    Knowing his/her name, address and phone number
    3    Dressing and undressing although help is given with zips, ties and laces
    4    Toileting, hand washing/drying and boys may need to be familiarised with urinals
    5    Using a handkerchief/tissue to blow their nose/sneezing

Skills such as colours, counting to ten, ability to manage crayons, pencils, scissors, paints etc will usually have been developed naturally through home and pre-school experiences. Children with varied and rich language, number and social experiences start their formal education with a tremendous advantage, one that can last a lifetime.

- From Other Schools
Currently the school has no zone and so children from other schools do, by way of relocation to the district or from within, enrol at Havelock. Prospective visits and an interview can be arranged by making contact through the office. The school is not a signatory to the Code of Practice and so does not currently enrol international students.
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Expectations
The expectations below form the basis for the development of a worthy learning climate and a culture of responsibility towards others and self - others coming first and self coming second. The school operates like a whanau/family where students, teachers and parents have responsibilities, rights and expectations. The school’s 5.30 Positive Behaviour for Learning Policy is worth reading and is available under Documents.

Students have the right to:

  • equal learning opportunity
  • an appropriate and challenging curriculum
  • freedom from physical and verbal harassment
  • a pleasant school atmosphere
  • help in making decisions
  • guidance and assistance from teachers with their personal, social and academic development
  • appropriate expression of their opinions and ideas

It is expected that students will:

  • attend classes regularly and on time
  • bring a note signed by a parent/caregiver explaining any absence
  • be prepared for each class with necessary books and materials
  • develop good work habits
  • complete assigned work and take part co-operatively and conscientiously in class
  • show respect for the rights of others, for property, facilities and equipment
  • use equipment in the manner for which it is intended
  • show consideration and tolerance for all students, staff and visitors to the school
  • seek help when thought necessary
  • be neat and clean in their appearance and wear appropriate clothing
  • show self-discipline both in and out of the classroom
  • strive to achieve excellence by trying their best

Teachers have the right to:

  • expect co-operative behaviour
  • exclude from class any student who is disruptive or unco-operative
  • receive support from their colleagues and principal

It is expected that teachers will:

  • be fair, firm and friendly in dealing with students
  • respect the rights of students, parents, staff and trustees
  • reward good citizenship
  • plan and implement an effective instructional programme
  • provide effective assessment, evaluation and reporting
  • have a commitment to their own professional development
  • communicate with parents
  • model expectations of appropriate behaviour
  • encourage students to set and reach suitable personal standards

Parents have the right to:

  • expect a meaningful education programme
  • receive regular communication from the school
  • confer with teachers regarding any concerns for their child
  • expect that classes will be conducted in an orderly manner

It is expected that parents will:

  • take an active interest in their child's school endeavours
  • encourage their child to become involved in school and inter-school activities
  • assume responsibility for the supervision of their child's regular attendance and promptness
  • provide appropriate support for work given to do at home or with parents
  • support the school in its mission to help students learn for life   

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FoHS
Friends of Havelock School ~ This entity is currently in recess but could, with half a dozen enthusiastic folk be again the catalyst for raising both fun and funds, hopefully simultaneously. Supporting the school also as a direct link with the community and in terms of hospitality remain central functions. Current students are the beneficiaries of a rich history of fundraising. The school is well resourced but of course needs to keep the future in mind as well as update and replace current resources. If you wish to explore further, please make contact.
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Fundraising, Donations & Fees
Fundraising is usually limited to student specific projects - such as class trips or camps. But there are from time to time fundraising activities involving the whole school for bigger projects/items and these are augmented with support from charities as well. The hall is a good example of this as are the pool’s solar heating and the Civil Defence 65kva generator.

Parent donations are also an important source of school funds and are used to support all school programmes. With a decile rating of 5 the school receives very little extra support and so the donation pays for things that are not directly funded by government; some library books, sports and recreation equipment, ICT, bus travel and some performances.

The Board of Trustees, in line with Ministry of Education guidelines, encourages donations from families and these are communicated to parents/caregivers on the school's stationery list/s. Although appearing on each family account, it is a voluntary donation and is tax deductable. Advice/Invoices are sent each term. Payment options can be arranged to suit with many choosing to do so quarterly.

From time to time, there will be an extra charge/fee to cover other approved outings. In the main these are Education Outside the Classroom events requiring transport, off-site or overnight stays. Yr 7/8 students are charged a materials fee which is also included on the stationery list/s at the beginning of the year. This can be paid quarterly.

No child will be denied any experience should his or her parents be unable to contribute.
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Grumbles Policy/Process
Should you have an enquiry or issue that remains unresolved after some initial communication with those closest to it, then please refer to the Documents section of this website to locate 3.10 Complaints, Concerns & Issues Policy Statement which provides further guidance for resolving potential conflict.
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Health and Welfare
- Emergency Procedures
Full procedures are contained in relevant school polices. The following points will be of greater assistance if they are acted upon immediately and referred to from time to time.

  1. In the event of an emergency occurring the staff will initially care for your child/ren if you are unable to reach the school. Should internet/telephone systems be viable a telephone tree/grapevine will be activated and used to pass on general messages and if possible also be placed on Facebook and the school’s web site home page under Latest News. Should telephone systems not be possible then information will be released through civil defence authorities and broadcast through Pelorus FM 106.7 (Havelock’s low-power radio station - currently the broadcast area is restricted to Havelock and a small distance from town however, the goal is to get reception up the Pelorus Valley and further into the Sounds) Blenheim/Marlborough and/or Wellington radio stations.
  2. In a major emergency no child will be released from the school unless a parent (or person designated or authorised by the parent) comes for him/her. A list showing the students that have been released and to whom will be kept by staff.    
  3. Should telephone confirmation/contact prove impossible the names of persons authorised to pick up a child in the case of the parents' inability to do so, will be deemed to be those listed as emergency contacts on the enrolment form or subsequent advice of same.
  4. Please ensure you have made your own arrangements for the on-going care of your child/ren, if it is likely that you will be unable to collect them within the first two to three hours following an emergency - ie where and with whom would they go within the immediate Havelock area.
  5. In order to provide the necessary support to those children and staff remaining after a three hour period, it may be necessary to close the school and report with the remaining students to our local Civil Defence Headquarters which is the main teaching block of the school, and place them under their protection.
  6. If for any reason it is necessary to move to another location, a notice will be left on the front door advising of the new location.

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- Minor Sickness/Injury
Facilities for temporary rest are available at school. A good stock of first aid material is maintained and usually the teacher on duty will deal with bumps and scratches. At least one member of staff is trained in first aid. In case of sprains, head injuries or anything else that may deteriorate later the parents will be informed by phone, or a note sent explaining the injury and any action taken. If contact is unable to be made we will act on your behalf.
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- Medicines
Where children are required to have some medication at school on either a long term or short term basis, parents are asked to liaise with the class teacher and ensure that medication is at the school and has not expired. The school office should be advised of any specific medical conditions and correct treatment/medication. Any/all medication administered by staff is logged.
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- Dental Treatment
Children, commencing at the age of two and a half years, are currently seen once or twice a year at either the mobile clinic sited at the school or the Blenheim Community Oral Health Clinic. The clinic phone number is 520 9922 but generally parents are contacted by clinic staff to arrange an appointment. Parents are required to attend with their child. It is important that parents train their children in regular and thorough dental hygiene.
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- Public Health Nurse
The Public Health Nurse visits the school regularly for consultation on the health of individual children. If you have any concerns at any time about the health of your child, especially as it relates to his or her school work, please do not hesitate to contact us, thus enabling us to utilise the Public Health Nurse and/or doctor or any of the other specialist services offered to the school.
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- Vision & Hearing Testing
Periodically the officers from the Regional Health Authority come to the school to test children's vision and hearing. If any problems occur the children's parents are informed and the child referred to the family doctor/specialist. Currently every child is tested twice within the primary years, generally in Yr 1 and Yr 7. Specific tests and/or retests can occur at the request of the parent or teacher.

The Medical Officer, Public Health Nurse and Dental Health Therapists also assist and advise teachers on health problems and health education in school.

- Vaccinations
During childhood, our children are exposed to thousands of germs, some of which are potentially harmful to their health. Immunisation is the most effective way to actively protect your child from preventable diseases, ranging from whooping cough to meningitis and measles. The New Zealand National Immunisation Schedule is a series of immunisations (including boosters) given at specific times between the ages of six weeks and twelve years. To get the best possible protection, have the immunisations on time, every time. Those that fall during the school years are usually administered by health professionals on site but in private. Information and notices are distributed prior to any programme so parents are fully aware and can give their consent.

11 and 12 Year Old Immunisations
Children are offered free immunisations at around age 11, against tetanus, diphtheria and whooping cough (pertussis), and at around age 12, against human papillomavirus (girls and from 2017, boys too).  At Havelock these immunisations are given at school during Years 7 and 8. In Canterbury, these immunisations are provided by general practices.  Other parts of the South Island provide Year 7 immunisation through general practice and Year 8 at school. The Public Health Nurse visits participating schools and gives children consent forms to take home for their parents to sign, for each vaccine. Parents need to fill out the forms and say whether or not they consent to the vaccine, sign the form and return it to school. More info and videos about these immunisations ar available here.

- Pediculosis (Headlice)
Use the link to go to the advisory issued by the school.
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Helping at Home
Mathematics is a social requirement of life, not a regurgitation of number facts. We require mathematics in daily life, from setting the table to catching a plane on time, from building a house to peeling potatoes. Early mathematics involves the initial development of awareness through comparison, seriation, matching, joining and separating. There are many opportunities for giving children these experiences at home in live situations eg.

  • recognition of colours
  • counting objects such as knives for the table, potatoes for the pot, toothbrushes etc
  • cooking provides an abundance of measuring experiences
  • telling the time, digital and analogue
  • shopping
  • days of the week and calendars etc

Reading nowadays is not just a daily lesson taken with graded readers. At school, teachers read books to children, children read books to teachers; children read their own stories to one another, they read stories the class has written about their visits. Some sit in the library corner at times during the day with their noses in a fresh lot of library books. The whole class sings songs and say poems together as they read the words. Teachers give particular attention to one child at a time, writing down his/her story or helping him/her to find words he/she needs, and listening closely as the child reads it back. Each day they work with groups discussing their new book. Teachers also take groups of children who have similar needs or who are at a similar stage in reading, and teach them together. Children learn a lot through discussion in a group and through working individually with a teacher.

At home, when your child brings a reader from school, he/she can usually read it to you by him/himself. Sometimes though, they may need help. If they have difficulty with the occasional word, give them enough time to work out the word. Perhaps you could discuss the picture or suggest that they read on, or back, to see if he/she can find the right words. Otherwise you could tell him/her the word, or you might read the sentence, page or story to him/her. Try not to make the attempt so painful that they will get fed up. If there are many words they don't know, tell them to him/her. If you think the book is too difficult for your child you should talk this over with the teacher. Sometimes your child may bring home other books from the class library. These are for you to read to your child, as they may be too difficult for him/her to manage alone. Don't expect your child to be able to read all the books that he/she brings home.
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Homework/Learning
Generally homework is an exercise that reinforces work done during the day. A statement in the Communications or Boomerang Book each student carries back and forth each day, outlines further detail. This book also acts as the prime or default communication between home and school. Juniors are expected to share and read their book at home virtually every school day. Reading nights are recorded and recognised throughout the year. Through the middle classes, children might well be expected to have in addition to regular reading, other unit or theme based work. Tables, basic facts, spelling, maths, current events and social issues requiring discussion with parents may also be added as a child develops. Senior students are expected to spend about 45 minutes on average per school day actively pursuing the more usual tasks and assignments. All students are encouraged to preview what's happening and needed for the following day. Guides are fixed to the front of the Boomerang Book pertinent to each clearning area with finer detail re expectations. Your support is a very necessary ingredient to help implant the ethos of sound preparation, study skills and work habits, skills and attitudes that are very beneficial at any stage of life. Homework could be described as learning for life - an investment in one’s future - money in the bank!
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Inter-School (Cluster) Sports
Throughout the year a number of activities are hosted across the five cluster schools (Waitaria Bay, Linkwater, Havelock, Canvastown and Rai Valley Area) and include public speaking, athletics, cross-country, swimming, Math/Tech Challenge and winter sports. Incidental activities are also arranged from time to time and can include cricket, tennis, gymnastics, softball, tabloids, volleyball, basketball, netball, rugby and soccer. All activities are constantly under review with the intention that as wide a range as possible is offered. Advance notice is given and help is usually required with transport and a whole day given to the event. More detailed and specific information may be found here.
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Leaving the Grounds
Once students have arrived at school they are generally required to stay on campus until the end of the school day at 15:00. From time to time more senior and mature students may be asked to leave the grounds for a specific purpose. Should this be the case there will always be a minimum of two who will have with them a radio to contact the office should that be required. Apart from a supervised class or group exercise beyond the immediate surrounds of the school, at no time should a student absent themselves by leaving the grounds. Should time out be required, a quiet place will be designated.
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Leaving the School - Going to another school
Please advise the School Office, Principal, or class teacher as early as possible when you know that your child will be leaving Havelock School. Having built quite close relationships over time, it is nice for everyone to have an opportunity to say farewell and express their best wishes. A time can be set aside to ensure all school books and property are returned to the school and your child's property collected from the school. A leaving/information slip can be completed in good time to hand on to the new school.  

We trust that those who leave have benefited from the time they spent at Havelock and will continue to contribute to their new school in a positive and enthusiastic manner.
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Library
The school encourages students to borrow regularly books from the Havelock Community and School Library. Indeed parents too are encouraged so to do as a wide range of adult material is available and updated regularly. Goto the Library link under Learning Areas for public times. Works can also be requested from Marlborough Libraries via the website. Sometimes children will bring home a book that is beyond them and be too difficult for him/her to manage alone. Please enjoy the book together. Your interest and time with them will echo volumes about what you value. If you don’t see your child reading regularly, ask them if you can help, create a time before lights out for some independent or shared reading with you.
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Lost Property
Lost property is stored on a clothes rack in the hall and is available at any time for students and parents to view. Staff endeavour to match clothing with students and any articles that remain unclaimed at the end of each term are given to charity. Please help us to help you by ensuring that all clothing is clearly named. We even have a song we sing about the Lost Property Box and during assemblies items are matched with children whenever possible.
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Lunches & Lunchtimes
The lunch break is taken between 12:50 and 13:45. Students are supervised whilst eating their lunch for 15 - 20 minutes then released for play. A reasonable but not infallible check is made to ensure that children do eat their lunches including crusts. If a child brings a drink to school we ask that it be contained in a plastic bottle as a safety precaution. No energy, carbonated or fizzy drinks please. Re-heating (microwave) food for students will only be done as/when possible. Please do not assume staff can do this regularly or enmasse.

Nude Food… students are expected to take home all food wrapping, packaging and containers etc. Leftovers too are taken home but very mucky skins and empty yoghurt containers can be disposed of on site. Waste from bought lunches is disposed of as per the recycling regime. The reasons are primarily to lessen the volume of waste the school needs to handle (cost factor) and also to let parents monitor more closely the consumption of the daily fare provided from home. Our bins in the past were too often full of lunches that remained wrapped. The implications for taking all the material home again are negligible if sandwiches and the like are brought. A sturdy lunch box, reusable fabric wrap and to help transport home the messier bits, a small plastic bag may be the answer. Students only take their lunch box/drink with them when they are seated to have their lunch.

Students are able to order lunches before school on Fridays throughout the school terms. Orders need to be placed in the box outside Pelorus prior to 09:15. Menus/pricelists are published from time to time in the newsletter and are also available from the school office. A not untypical order might cost from $4 - $7 and is supplied currently by the Havelock Hotel.

We would respectfully suggest to parents that fruit wraps, Burger Rings, Cheezels, Rashuns and the like do not make good alternatives for a healthy balanced lunch. Some schools have banished these items entirely. We prefer to let good sense prevail. Goto http://www.kiwifamilies.co.nz/articles/school-lunches/ for some good ideas.
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Meeting with Teachers
This happens of course incidentally at any time and can address incidental items. Should more formal dialogue be desired by parent or teacher then these should be arranged via phone or email. Teachers’ email addresses may be found here.

Following some discussion over the latter few years, an informal opportunity for teachers and parents to mix and mingle has met with good success and occurs early in the year. Subsequently, opportunity is given for parents to meet more formally with teachers and their child in an initial triangular learning conference to discuss Learning Goals and Expectations for the year.

- Reporting to Parents
In the latter part of Term 2 an Interim National Standards Progress Report is issued and provides the focus for the second triangular learning conference and further opportunity for discussion involving teachers, parents and students that is both reflective and also forward-looking. Students’ work is also available. Learning Goals/Expectations are revisited and all three parties look at progress toward achieving them. A written report is issued in early December incorporating National Standards data. More informal communication is welcomed at any time, with staff generally being available after school.
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Modules/Clubs
During some terms the school seeks help from parents and the wider community to run a series of 90 min sessions that offer students the chance to try a new activity. Any help, expertise and interest you may have would be very much appreciated. Communication about these activities is usually done via the newsletter.  
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Newsletters
School newsletters are distributed every second week to the wider Pelorus community via the mail run. The website also archives newsletters and allows the latest and/or older versions to be viewed and downloaded/printed at will as a .pdf file. Advertising and copy should be emailed to This email address is being protected from spambots. You need JavaScript enabled to view it. by the Thursday of each odd school week in the term.
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Open-door Policy
We have an unwritten Open-door Policy that simply encourages staff to be available to parents in order that communication can be easily established. Likewise our staffroom is very much the place where parents can come and have a cuppa and a chat. For conferences and the like however, an appointment would be appreciated. It must also be remembered that staff have a right to some non-contact time during the day. Appointments also avoid taking valuable teaching/learning time from classes. Mondays and/or Thursdays are set aside for staff meetings although other meetings occur through the week either at the school or further afield. A Grumbles policy is available by going to the Documents page. 
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School Hours
    Grounds/Rooms Open:  08:30
    Morning:                      08:55 - 12:50
    Break:                         11:00 - 11:20
    Afternoon:                   13:45 - 15:00
    No supervision from:     15:30

                 
The school asks that children arrive between 08:30 and 08:45 so daily routines can get off to a good start and no disruption occurs to the best learning part of the day. Classrooms are open from 08:30.

The playground is unsupervised before 08:30 and after 15:30.
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School Photos
Des Ellery Photography is invited annually to visit the school and take class, family and individual photos. Parents are advised prior to his visit to enable bookings for family photos to be made. There is no obligation to purchase.
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School Transport
- School Transport Assistance
From 6 May 2013 to be eligible for School Transport Assistance, Year 1 - 8 students must live more than 3.2km from their nearest school. The actual form of transport could be by contracted bus service, taxi (special needs) or conveyance allowance to parents. On enrolment the above can be discussed where appropriate. Travelling by bus is a privilege and where a student's behaviour causes consistent concern, parents will be asked to seek alternative arrangements.

- School Bus
Currently one bus route operates along the Kaituna Valley and transports children from the mid-way point between Renwick and Havelock between Mt Riley Road and Kennington's Road to the school.  Upon enrolment times as various stops can be confirmed.  Safety and common sense essentially underline this service. Today’s behaviour is tomorrow’s ticket. Students are periodically reminded about the rules which are displayed in classrooms. Should you drop-off or pick-up your children from the bus then please park safely and wait with/for your child on the same side as the bus will be stopping. Children have been killed in their haste to cross over to a parent who then has to endure the horrific result for want of forgetting this basic rule.  
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- Bicycles, (incl scooters/skateboards) Pedestrians & Safety
The school actively encourages the children to become safe and defensive road users, be they cyclists or pedestrians. The use of helmets is reinforced. Bikes must be parked in the spaces provided and are not to be ridden in the school grounds during school hours unless within a directed school activity.

Walkers from south of the school are issued with a high visibility vest they are required to wear both to and from school. The use of scooters and skateboards is always under review and generally the school recommends they are wheeled or carried to/from school rather than ridden. Care with the fabric of the school ie paintwork, woodwork, concrete edges and foundations is expected. It is expected that virtually all students will use the Main Road exit at the end of the day. Supervision is provided for bus students, cyclists and walkers. Parents using the car park are expected to collect their children from the lower playground area and to supervise the children in their care as they exit. When exiting onto SH6 students must be under the direct supervision of a parent/teacher/adult. If collecting your child by car please use the car park off Lawrence St. Parking opposite the school mixes anticipation with traffic posing a serious risk. Please leave the bus park adjacent to St Johns clear from 14:30.  
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Special Education
Class teachers in conjunction with the Special Education Needs Co-ordinator (SENCo) establish which students might be requiring support and how that might be achieved from within the school’s resources, beyond or both. They act as a key link between parents, teachers, teacher aide/s and the RTLB service. Where an Individual Education Plan (IEP) is deemed useful to provide focus for resourcing and delivery this will be managed by the SENCo and involve any party/agency thought advantageous.  
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- Resource Teacher Learning & Behaviour
Much has been restructured under Spec Ed 2000 and is again under review. The school has access to Resource Teachers of Learning and Behaviour. These RTLBs are specialised members of the education system whose training and experience enables them to play a key role in supporting teachers with issues relating to special or specific needs. They will be consulted by the school.

- The Special Education Service
Special education assistance might also be sought from Group Special Education (MoE). Collectively then, resources are gathered/tailored for students who are having difficulties in learning and/or personal or social maladjustment including those who persistently disrupt their own or others’ normal progress at school. The RTLB will work with teachers, parents and child/ren concerned to help evaluate, understand and resolve the difficulties. Often an Individual Education or Behaviour Programme is devised to help set and achieve objectives. The parents/caregiver/s of significant users of the school's Special Education Grant will be asked to discuss and formally support the school in achieving the aims agreed to on the above IEP.
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Stationery
At the start of the year all bulk stationery requirements are available through the school office and are administered/issued through class teachers. Actual requirements for particular rooms/years are issued in the form of a stationery list usually available online from January on. Incidental requirements during the year are also available at school. A materials fee for Year 7 & 8 students attending the Marlborough Technology Centre is included. The stationery list is accessible on this website under students’ respective learning areas.
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SunSmart
School policy strongly encourages all pupils (and staff) to wear clothing that is SunSmart ie brimmed hat and a top that protects shoulders - strap tops clearly don’t. Students are encouraged to use an SPF 30+ broad-spectrum sunscreen before going outside into the sun. Each class has its own supply. Students are encouraged to use shade as and where possible. The school curriculum also includes SunSmart education. Staff are expected to act as role models and parents too are asked to show by example and expect SunSmart behaviour from their child/ren. Sunhats are compulsory in Terms 1 & 4. These must be brimmed (caps are not appropriate) and are available from the school.
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Smoke-Free
All schools in New Zealand are by law Smoke-Free at all times. Please respect this and leave the habit beyond the boundary of the school.
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Sweets, Gum, Jewellery, Cell Phones & BYODs
Sweets and chewing-gum are not encouraged especially the latter. Experience tells us that the mess created far outweighs any real benefit. In particular, whilst in transit to and from school, or on a school excursion or bus, sports or cultural activity, no child would be expected to have, buy or consume either sweets or chewing-gum in any form.  

- Jewellery, Make-up & Valuables
Jewellery, if worn at all, should not in any way become a danger in the natural course of a day's events. Make-up including nail polish are actively discouraged. Body piercings are restricted to one keeper in each ear lobe. Precious items are best kept at home.

- Cell Phones & BYODs (tablets, notebooks, laptops)
The negative issues relating to egames/devices, cell phones and bring your own devices generally centre around value (breakage/theft) and/or inappropriate use. To date these have not materialised and whilst being cautious, the school encourages good practice and responsibility, normalising BYODs within the curriculum. However these devices almost invariably have resident games and are usually capable of recording and sharing audio and visual  material. With many able to access the internet this material can also be readily posted online. Learning to live with digital devices in this day and age is simply a modern necessity but the school reserves the right to manage this rapidly changing area of IT and so the following should be noted by students and parents alike.

The use of BYODs is encouraged in support of the curriculum and during school hours (09:00 - 15:00) may be used at teachers' discretion under supervision. Despite some potential educational value, egames/devices are generally viewed as being largely recreational and so are not played during school hours. If at school these BYODs, egames/devices along with cell phones, if not used in support of the curriculum need to be switched off and left with the owner's class teacher. From time to time an "eday" may take place when these expectations will be relaxed.
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Swimming ~ School Pool
Swimming lessons form part of the Health and Physical Well-being curriculum and students are required to take part unless medically excused. Parents are asked to ensure that togs and towels are supplied accordingly, usually every day. The inter-school swimming sports are usually held very early in Term 1. Considerable effort and expense has been expended in creating a warm and inviting water experience in the school and community pool. See below for access after hours.

Parents of younger children are encouraged to give their children as many opportunities as possible to develop water confidence in a natural and happy manner. If the children have a positive relaxed attitude to water then it makes the teaching of skills, so much easier. Water confidence is caught - not taught.

Community members may apply to be a Season Key-holder by filling out an application form available on the Documents page or from the school office. The rules and agreement are self-explanatory. Completed forms along with $70 should be left at the school office and are processed fairly promptly. A $20 refund is given for the return of the key after the season. Clearly defined rules are agreed to by key-holders who must be at least 20 years of age. Casual keys can be negotiated via the pool custodian/operator - view notice at entrance.
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Technology
Year 7 & 8 students attend the Marlborough Technology Centre in Blenheim in three blocks/semesters for practical aspects of the Technology Curriculum. A materials fee is charged at the beginning of each year and payable to our school office (included in stationery list). Parents are asked to ensure that their children prepare in adequate time any requirements necessary. This preparation should be seen as an integral part of homework. Closed-in shoes must be worn and long hair tied back.
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Term Dates 2017
T1: Tue 31 Jan - Thu 13 Apr      Teacher Only Days 30 Jan & 10 Mar; Waitangi Day 6 Feb
T2: Tue 2 May - Fri 7 Jul           Teacher Only Day 1 May; Queen's Birthday 5 Jun
T3: Mon 24 Jul - Fri 29 Sep       Teacher Only Day 25 Aug
T4: Mon 16 Oct - Wed 20 Dec    Labour Day 23 Oct; Marlborough Anniversary 30 Oct

See also the School Calendar
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Use Of School Phone
Children are not generally allowed access to the phone unless some serious emergency arises. Forgotten things may have to remain forgotten. We regard preparation the night before as homework.

The school has a call minder service which will record messages in the event of the office being unattended or overloaded and teachers are in class or at meetings etc. Should you leave a message we will attend to it as soon as possible as it generates a text notification.
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